Looking for a job in a new country can be challenging, especially if you are not familiar with local offices and procedures. In Poland, there are many offices that can help you find a job and handle employment-related formalities. In this article, we will introduce the structure of offices in Poland and explain what you can handle in each of them. You will also learn what kind of offices operate in Poland?.
There are several types of offices in Poland, each with its specific tasks. The most important ones include:
Offices in Poland employment office
Employment Office is an institution that helps unemployed people find jobs. It also offers various forms of support, such as vocational training, career counseling, and assistance in creating CVs and cover letters. You can register as unemployed at the employment office, which entitles you to use various forms of support.
You can handle in Employment Office
- Registration as unemployed
- Job search assistance
- Vocational training
- Career counseling
Offices in Poland voivodeship office
Voivodeship Office handles matters related to the legalization of foreigners’ stay in Poland. Here you can apply for a temporary or permanent residence permit and get information about procedures related to the employment of foreigners. This office is also responsible for issuing residence cards.
You can handle in Voivodeship Office
- Applications for temporary or permanent residence permits
- Information about employing foreigners
- Issuing residence cards
Offices in Poland municipality or city office
Municipality Office (or City Office in larger towns) handles administrative matters such as registration of residence, issuing identity cards, and vehicle registration. At this office, you can also get information about local job offers and employment-support initiatives.
You can handle in Municipality or City Office
- Registration of residence
- Issuing identity cards
- Vehicle registration
- Information about local job offers
Offices in Poland social insurance institution (ZUS)
Social Insurance Institution is responsible for social and health insurance. Employers report their employees to insurance here, and employees can obtain information about the benefits they are entitled to, such as sickness benefits or pensions.
You can handle in Social Insurance Institution (ZUS)
- Registration for social and health insurance
- Information about sickness benefits and pensions
Offices in Poland tax office
Tax Office handles tax matters. Every foreigner working in Poland must register with the tax office and obtain a NIP (Tax Identification Number). At the tax office, you can also submit tax returns and obtain information about your tax obligations.
You can handle in Tax Office
- Registration and obtaining a NIP
- Submitting tax returns
- Information about tax obligations
How does service work in a polish office?
Service in Polish offices may vary depending on the specific institution, but the general rules are similar. Here are a few steps you typically need to go through:
1. Preparing documents
Before visiting the office, it is worth checking which documents are required. You can find this information on the office’s website or by calling the hotline. Preparing a complete set of documents will save you time and avoid the need for multiple visits.
2. Registration and queue
In most offices, you need to take a number from a ticket machine. The queue system displays numbers on screens, informing you when to approach the counter. In some offices, you can also book an appointment online, which shortens the waiting time.
3. Visit at the counter
After your number is called, approach the appropriate counter. The clerk will check the documents and help you with your matter. It is important to clearly and concisely state your needs and ask questions if something is unclear.
4. Collecting documents
Depending on the type of matter, some documents may be issued immediately, while others may require a few days for processing. The clerk will inform you about the date of document collection or the possibility of receiving them by mail.
5. Possible appeals
If the office’s decision is not satisfactory, you can appeal. The appeal procedure is also defined by law, and you can obtain information about it directly at the office.
Summary what kind of offices operate in Poland?
Knowing the structure of offices in Poland and their functions is crucial for foreigners looking for work. Thanks to this guide, you know where to go for help in finding a job, legalizing your stay, and handling tax or insurance matters. Remember that Polish offices are open to helping foreigners and offer various forms of support to make your life and work in Poland easier.
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